What obligations begin after grant approval?

Approval is not the end

The grant agreement or undertaking may create new obligations for expenditure, procurement, employment, timing and reporting. Actual implementation should remain traceable to the approved plan.

Implementation controls

The current agreement and implementation guide for the relevant programme should be followed.

• Quotation, approval and procurement steps
• Consistency of invoice, payment and delivery records
• Personnel qualifications and work records
• Project, budget, supplier or ownership changes
• Reports, payment requests and monitoring visits
• Record retention, insurance and post-award obligations

Notify changes before acting

Implementing an unapproved change may put eligible expenditure or support at risk. Where required, a change request and institutional approval should be completed before action.